Corporate Travel
Corporate Roadshow Transportation: A Planning Guide
Corporate roadshow transportation should be booked as hourly service, not per-trip - the chauffeur and vehicle stay with your team between meetings, eliminating re-dispatch wait time between stops. Plan the full meeting schedule in advance and share it with your chauffeur before the day starts.
Why Hourly Service Fits Roadshows Best
Roadshows typically involve multiple meetings across a single day, often with tight windows between them. Booking per-trip means requesting a new car for each leg, which adds wait time and unpredictability. Hourly service keeps one vehicle and chauffeur available for the entire block, so your team moves straight from meeting to meeting.
Planning the Day
- Share the full meeting schedule and addresses with your chauffeur service in advance
- Build buffer time between meetings that run over or start late
- Confirm whether the chauffeur will wait outside during each meeting
- Flag any meetings likely to run significantly over their scheduled time
Choosing the Right Vehicle
For a small team (1-3 people) moving between meetings, a premium sedan or full-size SUV like a Cadillac Escalade ESV works well and allows for work time between stops. For larger groups, a Suburban offers more space for materials and passengers.
What to Communicate Before Booking
- Total number of hours needed and expected start/end time
- Number of passengers and any materials/equipment being transported
- Preferred vehicle class
- Whether the itinerary might change mid-day (and how flexible the booking is)
Working Between Meetings
A quiet cabin, reliable WiFi or hotspot capability, and a chauffeur who understands not to initiate conversation are all worth confirming in advance if your team plans to work, take calls, or debrief between stops.
