Corporate roadshow transportation: a planning guide
Corporate roadshow transportation should be booked as hourly service, not per-trip. The chauffeur and vehicle stay with your team between meetings, eliminating re-dispatch wait time between stops. Plan the full meeting schedule in advance and share it with your chauffeur before the day starts.
Hourly Service
Why hourly service fits roadshows best
Roadshows typically involve multiple meetings across a single day, often with tight windows between them. Booking per-trip means requesting a new car for each leg, which adds wait time and unpredictability. Hourly service keeps one vehicle and chauffeur available for the entire block, so your team moves straight from meeting to meeting. See our hourly vs. point-to-point guide for more.
Schedule
Planning the day
- Share the full meeting schedule and addresses with your chauffeur service in advance
- Build buffer time between meetings that run over or start late
- Confirm whether the chauffeur will wait outside during each meeting
- Flag any meetings likely to run significantly over their scheduled time
Vehicle
Choosing the right vehicle
For a small team (1-3 people) moving between meetings, a premium sedan or full-size SUV like a Cadillac Escalade ESV works well and allows for work time between stops. For larger groups, a Suburban offers more space for materials and passengers.
Before You Book
What to communicate before booking
- Total number of hours needed and expected start/end time
- Number of passengers and any materials/equipment being transported
- Preferred vehicle class
- Whether the itinerary might change mid-day (and how flexible the booking is)
On The Road
Working between meetings
A quiet cabin, reliable WiFi or hotspot capability, and a chauffeur who understands not to initiate conversation are all worth confirming in advance if your team plans to work, take calls, or debrief between stops.
Roadshow FAQ
Frequently asked questions
How much does roadshow transportation cost in NYC?
Roadshows are booked hourly: $120 per hour in a Cadillac Escalade ESV, $95 per hour in a Chevrolet Suburban or $180 per hour in a Mercedes-Benz S-Class, each with a 3-hour minimum. A full 8-hour day in an Escalade is $960, with waiting, tolls and all stops included.
Should I book hourly or per-trip for a roadshow?
Hourly is almost always the better fit. One vehicle and chauffeur stay with your team all day instead of re-dispatching between meetings, and extra stops ($80 each on point-to-point rides) are already covered.
What vehicle works best for a small executive team?
A Mercedes-Benz S-Class or Cadillac Escalade ESV comfortably fits 1-3 people and allows for work time between stops. Larger teams or those carrying materials may prefer a Suburban.
Can the chauffeur wait outside meetings?
Yes. Waiting between meetings is included in hourly service. Share expected meeting lengths so the chauffeur can plan positioning.
What if our meeting schedule changes during the day?
Hourly service absorbs reasonable changes. If the day runs past the booked hours, extra time is billed at the same hourly rate, subject to availability.
About The Author
Ariel Geronimo, founder of GeronimoLux
More than seven years in professional chauffeur transportation, serving airport travelers, executives, families and private clients across NYC.
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